{"id":15749,"date":"2016-11-29T06:48:30","date_gmt":"2016-11-29T06:48:30","guid":{"rendered":"http:\/\/blogs.nist.ac.th\/technology\/?post_type=ht_kb&p=15749"},"modified":"2021-06-14T12:06:44","modified_gmt":"2021-06-14T12:06:44","slug":"veracross-accounting-guide-for-budget-holders","status":"publish","type":"ht_kb","link":"https:\/\/blogs.nist.ac.th\/technology\/knowledge-base\/veracross-accounting-guide-for-budget-holders\/","title":{"rendered":"Veracross Accounting Guide for Budget Holders"},"content":{"rendered":"

This guide teaches staff\/faculty Requesters and Budget Holders about entering PRs, approval by Purchasing, authorization, and budgets.<\/p>\n

If you are already familiar with making purchase requisitions, please go directly to Veracross Accounting<\/a>.<\/p>\n

Entering\u00a0and Authorizing a PR (Purchase Requisition)<\/h2>\n

This video shows you how to enter and later authorize a PR.<\/p>\n

The PR Process is as follows:<\/p>\n

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  1. A requester or budget holder can send an email to purchasing@nist.ac.th to request a source and pricing for materials.<\/li>\n
  2. A purchasing agent will find a source and pricing and send to the requester.<\/li>\n
  3. The Requester or Budget Holder will then enter a Requisition (PR) in Veracross.\n
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    1. Be sure to choose your Dept\/Cost Center, and then Tick Requisition Complete? = Yes<\/strong><\/li>\n
    2. Remember to add a row for VAT 7%.<\/li>\n
    3. Add a row for any discounts as an additional item and use a negative Unit Price.<\/li>\n
    4. Add supporting files on the Files tab (e.g. invoices, quotations, or catalog pages)<\/em>.<\/li>\n<\/ol>\n<\/li>\n
    5. When ready, click Complete.\u00a0DO NOT TICK Approved? button.<\/strong> That is for Purchasing Agents to indicate that your PR has been verified.<\/em><\/li>\n
    6. The Purchasing agent will review the PR and tick the Approved button. (For a rush, copy the URL of the PR and send to purchasing dept.)<\/em><\/li>\n
    7. The Budget Holder will be emailed (the next morning) with a link to the PR in order to Authorize it.<\/li>\n
    8. The Budget holder will click link to Dispositions and tick authorize<\/strong>.<\/li>\n<\/ol>\n